Invoicing
Order invoicing status
Invoicing is normally tracked at order level, the system is able to determine the invoicing status of orders, which may combine several invoices.
Refer to this blog post to find out how you can associate invoices to orders.
To infer the invoicing status of an order, the system keeps track of the production progress, invoices & payments.
Deposit due
The order deposit is due at at the commencement of the production. This is usually the date when the assets are marked as received. The 50% of the invoice is expected to be fulfilled as the deposit.
Deposit overdue
The order deposit becomes overdue if it hasn’t been paid 7 days after its due.
Balance due
The full invoice amount is due when the order is fully approved or 60 days after the commencement of the production.
Balance overdue
The order becomes overdue 7 days after being due.
Paid
The order has at least one invoice and all invoices have been fully paid.
If the order doesn’t have an invoice, the system won’t show the order as paid.
Others
Not so often, the order invoicing can also be in one of the following states:
- Invoice archived, all invoices have been archived individually or the whole order has been archived.
- Invoice missing, no invoice has been added to the order.
- Overpaid, the paid amount exceeds the invoiced amount.
- Not due, the whole balance hasn’t been paid but next payment is not due just yet.
Invoice status
On top of that, we can also assign models to invoices to track their payment at a lower level, rather than at order level.
The status set at invoice level behaves pretty much the same as the one at order level, with the fundamental difference that it’ll only account for the assigned models.
Deposit
This is the date when the assets are marked as received on at least one of the models.
It becomes overdue if it hasn’t been paid 7 days after its due.
Balance
The full invoice amount is due when all the models are approved or 60 days after the commencement of the production.
It becomes overdue 7 days after being due.